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Privacy Policy

Privacy Policy

DATA PRIVACY NOTICE

The Parochial Church Council (PCC) of West Kirby St Bridget with Caldy The Parochial Church Council of the Ecclesiastical Parish of West Kirby: Registered Charity 1131379

Last updated: 3rd February 2023

  1. Your personal data – what is it?
    Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).
  2. Who are we?
    The PCC of West Kirby St Bridget with Caldy is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
  3. What data do we collect?
    • Personally identifiable information include, but is not limited to:
      • Email address
      • Date of birth
      • Gender
      • First name and last name
      • Phone number
      • Whether you are a local resident
    • Usage Data
  4. Usage Data
    Usage Data is collected automatically when using the website.

    Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

    When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

    We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

    The online forms on the St Bridget’s website uses Google reCAPTCHA. This collects the following personal data: answers to questions; clicks; keypress events; motion sensor events; mouse movements; scroll position; touch events; Trackers; Usage Data. More information can be found here: https://policies.google.com/privacy and https://policies.google.com/terms

    The website uses Google Fonts. This collects the following Personal Data: Trackers; Usage Data
  5. How do we process your personal data?
    The PCC of West Kirby St Bridget with Caldy complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
    We use your personal data for the following purposes: –
    • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
    • To administer membership records;
    • To fundraise and promote the interests of the charity;
    • To manage our employees and volunteers;
    • To maintain our own accounts and records (including the processing of gift aid
      applications);
    • To inform you of news, events, activities and services in the Parish and Diocese
  6. What is the legal basis for processing your personal data?
    • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations.
    • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
    • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
      • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
      • there is no disclosure to a third party without consent.
  7. Sharing your personal data
    Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
  8. How long do we keep your personal data1?
    We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].
    Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
  9. Tracking Technologies and Cookies
    • We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:
      • Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.
    • Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser.
    • We use both Session and Persistent Cookies for the purposes set out below:
      • Necessary / Essential Cookies
        Type: Session Cookies
        Administered by: Us
        Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.
      • Cookies Policy / Notice Acceptance Cookies
        Type: Persistent Cookies
        Administered by: Us
        Purpose: These Cookies identify if users have accepted the use of cookies on the Website.
      • Functionality Cookies
        Type: Persistent Cookies
        Administered by: Us
        Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.
      • Third Party Cookies
        Type: Persistent Cookies
        Administered by: Google
        Purpose: These Cookies allow us to check a real person is using a website. They prevent spam submissions of the educational trust application forms
  10. Your rights and your personal data
    Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
    • The right to request a copy of your personal data which the PCC of West Kirby St
      Bridget with Caldy holds about you;
    • The right to request that the PCC of West Kirby St Bridget with Caldy corrects any personal data if it is found to be inaccurate or out of date;
    • The right to request your personal data is erased where it is no longer necessary for the PCC of West Kirby St Bridget with Caldy to retain such data;
    • The right to withdraw your consent to the processing at any time
    • The right to request that the data controller provide the data subject with his/her
      personal data and where possible, to transmit that data directly to another data
      controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
    • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
    • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
    • The right to lodge a complaint with the Information Commissioners Office.
  11. Further processing
    If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
    Where and whenever necessary, we will seek your prior consent to the new processing.
  12. Contact Details
    To exercise all relevant rights, queries of complaints please in the first instance contact the Parish Administrator at office@stbridgetschurch.org.uk or The Parish Office, St Bridget’s Centre, St Bridget’s Lane, West Kirby, Wirral, CH48 3JT

    You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

1 Details about retention periods can currently be found in the Record Management Guides located on the Church of
England website at: – https://www.churchofengland.org/more/libraries-and-archives/records-management-guides